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Business tools review

MRPeasy review for UK small manufacturers

Cloud MRP software for small manufacturers: production planning and scheduling, bills of materials, inventory, purchasing and shop-floor reporting in one system.

4.2/5
Per user per month in US dollars: Starter $49, Professional $69, Enterprise $99 and Unlimited $149, with one month free on annual billing; all fees exclude VAT — confirm current pricing with MRPeasy.

Reviewed by UK Business Stack Editorial Team · Last reviewed · Business tools review

Independent editorial assessment based on workflow fit, UK small business suitability and implementation risk. Methodology notes are available on each category hub and comparison page.

Documentation-based analysis: this review is built from official MRPeasy product, pricing and help documentation. No live MRPeasy trial was run for it.

Affiliate relationships do not determine our editorial conclusions, ratings or recommendations.

Editorial methodology and independence standardsAffiliate disclosure

Quick verdict

Should MRPeasy be on your shortlist?

Strongest use case
A small UK manufacturer with real production to plan — multi-level bills of materials, purchase lead times, workstations and stock — that has outgrown spreadsheets or the inventory features of its accounting package and wants MRP without committing to an enterprise ERP project.
Main limitation
MRPeasy charges per user per month in US dollars, so every shop-floor login is a paid seat. Support is a ticket system with no guaranteed response time, implementation is self-service unless you pay for extra help, and there is no free plan or refund once a billing cycle has started.
Who should investigate it
Owner-managed and growing UK manufacturers and distributors of roughly 10 to 200 employees running make-to-order, make-to-stock or batch work — engineering, electronics, food and drink, furniture, plastics, packaging, cosmetics and medical devices — where bills of materials, stock accuracy and on-time delivery are the daily problem.
When another approach makes more sense
Businesses that need a finance-led ERP with UK-based partner support and pound-sterling contracting, operations with heavy process-manufacturing or multi-entity requirements, organisations that cannot accept US dollar billing or EEA-only data processing, or companies so small that a spreadsheet and an accounting package still hold.

Product at a glance

MRPeasy in one view

Product type
Cloud MRP and manufacturing resource planning (MRP II) software delivered as self-service SaaS for small manufacturers and distributors
Primary use
Plan production, manage bills of materials and routings, control inventory and purchasing, report work from the shop floor and track manufacturing cost
Best suited to
Vendor terms describe the service as production planning software for manufacturers and distributors of 10 to 200 employees; in practice that means small UK manufacturers moving off spreadsheets
Pricing model
Per user per month in US dollars: Starter $49, Professional $69, Enterprise $99 and Unlimited $149; the 11th user onwards is billed in $79 bundles of ten per month; annual billing gives one month free; all fees exclude VAT and other taxes
Vendor and contract
MRPeasy is an Estonian limited liability company (reg. no. 12617332, VAT EE101719119). The service is strictly B2B, billed every 30 days by card or PayPal, terminable on 30 days notice, with a published no-refund policy
Deployment
Browser-based cloud application with iOS and Android apps and shop-floor reporting interfaces; nothing to install or patch, and automatic updates
Data, security and support
Vendor states ISO 27001 certification, SSL encryption, encrypted backups and a Data Processing Addendum keeping personal data in the EEA; support is an in-software ticket system with no guaranteed response time
Editorial rating
4.2 out of 5, assessed against the documented evaluation framework: pricing logic, feature depth for small businesses, implementation effort, integration quality, support and UK fit
Affiliate relationship
This page uses an affiliate link — see the disclosure at the foot of the page

Definition

What is MRPeasy?

MRPeasy is cloud MRP software for small manufacturers. Its job is to take the demand you have — customer orders, forecasts and long-term plans — and turn it into a workable production answer: which manufacturing orders to raise, which materials you need and when, what to buy from which supplier, what stock is genuinely available, and how each job is progressing on the shop floor.

Underneath that sits the structure a manufacturer has to define before any of it works: items and stock keeping units, single and multi-level bills of materials, routings that describe the operations and workstations each product passes through, lead times from suppliers, and production calendars. The planning engine then consumes that structure to produce shortage reports, time-phased material requirements and a schedule you can drag and drop as reality changes.

What MRPeasy is not matters just as much. It is not a full enterprise resource planning suite with deep financials, payroll and multi-entity consolidation. It ships a standard accounting module and documented synchronisation with Xero and QuickBooks Online, but the financial system of record for most UK buyers stays where it already is. It is also not a project management tool: there are no Gantt-style client project plans or task boards here, only manufacturing orders, operations and capacity.

UK Business Stack classifies MRPeasy as the production operations layer — the system of record between the commercial stack (quotes, sales orders, ecommerce channels, CRM) and the shop floor, sitting alongside the accounting package rather than replacing it.

Stack position

How MRPeasy fits into a small-business stack

MRPeasy occupies the space that spreadsheets usually fill once a manufacturer has more than a handful of concurrent jobs. Demand arrives from customer orders, quotes or ecommerce channels; MRPeasy explodes that demand against bills of materials and stock, raises manufacturing and purchase orders, schedules operations against workstations, and reports actual progress and cost back.

Because the vendor publishes documented integrations rather than a marketplace of plugins, the stack question is straightforward: where do orders come from, and where do the numbers go? Shopify, WooCommerce, BigCommerce and Amazon bring orders in; Xero or QuickBooks Online take invoicing and journals out; Pipedrive, HubSpot or Salesforce handle the sales relationship; Zapier, CSV and — on the edition documented with API access — webhooks cover everything else.

The practical decision is therefore about how much of the business runs through the system. If MRPeasy becomes the place where stock, work in process and production cost live, the integrations keep finance and sales current without double entry. If it is used only as a schedule board while stock still lives in a spreadsheet, most of the value is left on the table.

  1. DemandCustomer orders, quotes, ecommerce, forecasts
  2. MRPeasy planningMRP, scheduling, purchasing, stock
  3. Shop floorWork orders, progress reporting, barcodes
  4. Stock and financeReceipts, costing, invoicing, Xero
MRPeasy sits between commercial demand and the shop floor, then hands verified cost and invoice data back to finance.
Accounting software

Where the books live. The Xero integration is published by both vendors and listed on the Xero UK app store; QuickBooks Online is documented as well. MRPeasy does not replace your accounts package.

Sales channels

Where orders originate for product businesses. Shopify, WooCommerce, BigCommerce, Amazon and Magento are documented integrations, so stock and order status move without rekeying.

CRM

Where the customer relationship sits. Pipedrive, HubSpot and Salesforce are documented; MRPeasy also ships its own lightweight CRM and quoting for manufacturers who do not need a separate system.

Spreadsheets and task boards

The incumbent. Planning boards, BOM files and stock counts usually live here until the business decides which system is authoritative.

Core workflow

How MRPeasy works

The flow below reflects MRPeasy's documented product behaviour and published implementation guidance. UK Business Stack has not run a live MRPeasy trial for this review, so treat these steps as documented behaviour rather than tested behaviour.

Step 1

Load items, stock and suppliers

Bring in items, stock keeping units, suppliers and existing inventory using the provided CSV templates. The vendor states that most customers migrating from another system import the bulk of their data within a few days.

Step 2

Define bills of materials and routings

Build single or multi-level bills of materials, then the routings that say which operations run on which workstations, in what sequence, and how long they take. This is the structural work that determines whether planning is trustworthy.

Step 3

Enter demand

Add customer orders, quotations or forecasts. A master production schedule is available on higher editions for long-term planning ahead of firm orders.

Step 4

Run material requirements planning

MRPeasy calculates what is needed and when, produces shortage reports and time-phased material requirements, and raises manufacturing orders and purchase orders with vendor lead times applied.

Step 5

Schedule the work

Operations are scheduled against workstations on production calendars and Gantt charts, with drag-and-drop rescheduling when a job slips, a machine goes down or a priority changes.

Step 6

Report from the shop floor

Operators report progress against their production plan through the shop-floor interfaces, and stock is received, issued and shipped. Barcode printing and scanning are documented from the Enterprise edition.

Step 7

Close the loop with finance

Actual materials, labour and overhead feed product costing and work in process, invoices are raised in MRPeasy, and financial data synchronises with Xero or QuickBooks Online for bookkeeping and reporting.

Capabilities

Key features that actually matter

1

Production planning and scheduling

Material requirements planning (MRP I) and operations scheduling with finite capacity (MRP II) are included from the Starter edition, alongside production calendars, Gantt charts and drag-and-drop rescheduling. Higher editions add a master production schedule for long-term planning, rough-cut capacity planning, backward and just-in-time scheduling, and parallel or overlapping operations.

Trade-off: Finite-capacity scheduling is only as good as the operation times and workstation capacities you record. Manufacturers who treat routing setup as admin work get noticeably less value from the scheduler than those who invest in it first.

2

Bills of materials and manufacturing workflows

Single-level, multi-level and phantom bills of materials with routings are available in every edition, with CSV import and export, bulk editing and substitute-part tools for maintaining them at volume. Professional adds matrix or product-configurator bills, co-product bills for scrap and by-products, disassembly and auto-disassembly, and expiry dates.

Trade-off: BOM quality is the project, not the software. Existing spreadsheets usually contain duplicate parts, inconsistent units of measure and stale substitutions that must be cleaned before planning can be trusted.

3

Inventory and procurement

Warehouse management covers stock keeping units, on-hand versus available versus expected stock, internal storage locations, lot tracking, label printing, shipment planning and picking, low-inventory alerts and inventory adjustments. Purchasing tracks purchase orders from request for quotation through delivery, with shortage reports, time-phased requirements, vendor pricelists and lead times, partial deliveries and purchase invoices.

Trade-off: Multiple warehouses, packing and returned goods handling are gated to Enterprise. A single-site business will not notice; a business with a second store or a returns process will.

4

Shop-floor reporting

Dedicated shop-floor interfaces let operators see their production plan and report progress against operations without needing full planning access, with internet-kiosk style reporting available on Starter and barcode printing and scanning from Enterprise. Mobile apps are published for iOS and Android.

Trade-off: Each operator who needs a login is a billed seat. Businesses that give every machine minder an account see per-user pricing become the largest line in the subscription cost.

5

Manufacturing cost tracking and reporting

Product costing covers materials, overhead and labour, with work in process, labour reports by worker, actual or FIFO inventory costing, stock movement reports, sales reports and cost-profit reports. Reports can be exported, and Microsoft Power BI is a documented integration for wider business intelligence.

Trade-off: The built-in standard accounting module produces a balance sheet, general ledger, profit and loss and cash flow forecast, but it is not a substitute for a UK accounts package handling VAT returns, payroll and statutory reporting.

6

Quality, traceability and approvals

Lot traceability ships on Starter, while serial number tracking, quality control with quality hold and expiry date management are documented from Professional, and approval workflows for manufacturing and purchase orders from Enterprise.

Trade-off: Traceability features that regulated or audit-conscious manufacturers consider essential sit above the entry plan, so the realistic budget is rarely the advertised Starter price.

7

Integrations, API and data movement

Documented integrations include Xero, QuickBooks Online, Shopify, WooCommerce, BigCommerce, Amazon, Magento, Pipedrive, HubSpot, Salesforce, ShipStation, Ware2Go, Microsoft Power BI, Zapier, Google Drive, Microsoft OneDrive and Dropbox, with CSV import-export throughout and EDI available via integration partners.

Trade-off: The current pricing page documents API access and webhooks under the Unlimited plan, while other vendor pages have described API access for paid accounts more broadly. Confirm which edition delivers the automation you need before budgeting.

8

Security and data protection

Vendor pages state ISO 27001 certification, SSL encryption in transit, dedicated physical servers, encrypted backups, user-level permissions, action logs, IP access restrictions and optional two-factor authentication. The published Data Processing Addendum states that personal data is processed within the European Economic Area and that MRPeasy will not transfer it outside the EEA without the controller's consent.

Trade-off: Support staff do not have default access to customer data — access must be explicitly granted — which is good practice, but it also means troubleshooting depends on the customer granting permission through the ticket system.

9

Edition limits and record caps

The terms publish caps on active database items per edition. On the current table, Starter allows 1,000 stock keeping units, 500 bills of materials, 500 routings, 50 workstations, 500 customers and 200 vendors, rising to 3,000, 1,000 and 1,000 respectively for stock keeping units, bills of materials and routings on Professional and 7,000, 2,000 and 2,000 on Enterprise, with Unlimited removing the limits.

Trade-off: Caps apply to active rather than archived records, so housekeeping matters. A business that has outgrown its edition must upgrade rather than delete history it still needs.

Best use cases

When MRPeasy earns its place

Make-to-order engineering and fabrication

Each job needs its own bill of materials, routing and material check before a date can be promised. MRPeasy's shortage reports and capacity scheduling address exactly that conversation.

Batch production with traceability requirements

Lot tracking ships on every edition, with serial numbers, expiry dates and quality hold above it — the evidence trail auditors and customers ask for when a batch goes wrong.

Assembly businesses leaving kitting spreadsheets

Multi-level bills of materials, auto-assembly and stock visibility across on-hand, available and expected quantities replace the folder of kitting lists that breaks when volume rises.

Manufacturers using subcontract operations

Subcontracting with free-issue materials and subcontract purchase orders is documented from Professional, keeping outsourced steps inside the same material and cost picture.

E-commerce brands that manufacture what they sell

Shopify, WooCommerce, BigCommerce and Amazon integrations mean storefront orders drive production demand, and finished goods receipts update the stock figure customers see.

Businesses standardising on one production record

When planning, stock, purchasing and shop-floor reporting live in one system, the argument about which spreadsheet is current disappears, and reports start reconciling.

Buyer fit

Who should consider MRPeasy?

Small manufacturers with genuine production complexity

Roughly 10 to 200 employees, real bills of materials, real lead times and more concurrent jobs than one planner can hold in their head. This is the size band the vendor's own terms describe.

Teams that already run Xero or QuickBooks Online

Documented two-way integrations mean operations stay in MRPeasy and bookkeeping stays in the accounts package, which is how most UK small manufacturers prefer to divide the work.

Businesses that can own their own implementation

A product team, operations manager or spreadsheet expert willing to work through CSV templates, BOM cleanup and routing setup will get live faster and cheaper than a company waiting for a partner schedule.

Manufacturers who value published pricing

Every edition and its price is on the vendor's website, with no module pricing and no mandatory onboarding fee, so a shortlist decision can be modelled before any sales conversation.

Growth plans that add shops, sites or functionality later

Moving from Starter through Professional and Enterprise is documented as an in-product change, so a business can start narrow and add serial numbers, barcodes or a second site when it needs them.

UK companies buying from an established European vendor

An EU-incorporated supplier, EEA data-processing commitments, a published Data Processing Addendum and UK-listed authorised consultants make procurement conversations more straightforward than a US-only supplier.

Buyer fit

Who should probably not choose MRPeasy?

Very small or very simple operations

A workshop with one product line, a handful of parts and low concurrency often needs better discipline rather than new software. The vendor's own materials start the target band at around ten employees.

Businesses that must be billed in pounds sterling

The terms state that dollar prices are in US dollars and that all fees exclude VAT and other taxes. If pound-sterling invoicing is a procurement requirement, confirm currency options before shortlisting.

Companies expecting a finance-led ERP

Deep financials, multi-entity consolidation, payroll and UK statutory reporting belong to packages such as Sage 200 or Dynamics 365 Business Central, which are typically implemented by a partner.

Operations that need guaranteed support response times

Support is provided through the in-software ticket system only, and the terms explicitly make no guarantee of when support is provided. A business with production at risk needs a plan for that.

Teams unwilling to do data preparation

MRP output inherits the quality of your items, bills of materials, routings and lead times. If nobody will own that data, the schedule will be ignored within a month.

Organisations with restrictions on cloud or EEA processing

The service is cloud-only with no on-premises deployment, and the Data Processing Addendum places processing in the European Economic Area. Businesses with different residency rules need a different architecture.

Alternative approach

MRPeasy vs doing it another way

Before subscribing to any manufacturing system, it is worth naming the honest alternatives. All of them can produce a workable production plan; they differ in cost, discipline and how much data preparation they demand.

Ordinary alternatives to MRPeasy, compared on what each route actually involves.
Alternative routeWhat it involves in practice
Spreadsheets and a shared planning boardNo licence cost and instantly changeable. The hidden costs are version conflicts, formulas nobody trusts, no stock truth and planning that collapses as soon as more than one person needs it at the same time.
Inventory features inside your accounts packageXero, QuickBooks Online and Sage handle stock at an order and invoice level. That is adequate for resellers, but it does not model multi-level bills of materials, routings, capacity or shop-floor progress.
Task boards for job trackingTools such as Monday.com or Asana can show job status clearly and are cheap to start. They do not explode demand against bills of materials, calculate shortages or track material cost, so stock planning still happens elsewhere.
Other cloud MRP toolsKatana, Fishbowl and Odoo compete for the same small-manufacturer budget with different strengths in scheduling, warehouse depth and modular breadth. Compare them on your own bills of materials and edition requirements rather than feature lists.
Partner-implemented ERPSage 200, Microsoft Dynamics 365 Business Central and industry ERP suites offer deeper financials and configurability with UK partner support, typically at higher cost, longer timelines and quote-based pricing.
Doing nothing this quarterDeferring is a legitimate option if data is a mess or the team is changing. Buying MRP software into chaotic bills of materials produces an expensive second spreadsheet rather than a working system.

Rollout

Implementation and adoption

  1. Treat data preparation as the project

    Items, units of measure, bills of materials, routings, lead times and stock counts decide whether planning output is credible. Budget time for cleanup before expecting a schedule anyone will follow.

  2. Count the seats honestly before choosing an edition

    Planners, buyers, storekeepers and shop-floor reporters all need logins. Model the real number of users at your shortlisted edition, including the $79 bundles of ten for users beyond the tenth, rather than pricing for administrators alone.

  3. Map must-have features to editions early

    Write down what you genuinely require — quality control, serial numbers, subcontracting, barcoding, approvals, API access — and locate each one in the published feature matrix. The cheapest edition is rarely the edition a growing manufacturer finishes on.

  4. Use the trial on your own data

    The vendor advertises 15 + 15 days with no credit card required, full access to the feature set and reloadable demo datasets. Import a representative product family and run a real order end to end before deciding.

  5. Decide who supports the rollout

    Implementation is self-service by default. The ticket system, user manual, implementation guidelines and demo videos are free; training is billed at $150 per hour, Advanced Support plans run from $199 per month, and authorised consultants work at the client's expense.

  6. Sequence the go-live rather than switching everything

    Vendor case material and customer reviews describe a gradual approach: start with one product family or one line, stabilise bills of materials and stock, then add purchasing, costing and additional users.

  7. Agree the accounting hand-off before go-live

    Decide what synchronises with Xero or QuickBooks Online, who raises invoices, and how stock valuation and work in process appear in the books, so finance is not reconciling two versions of the truth in month one.

  8. Check plan caps against your data volumes

    Stock keeping units, bills of materials, routings, workstations, customers and document lines are capped by edition. Compare your actual and forecast data against the published table before committing.

UK context

UK small-business considerations

  • Vendor location and contract terms. MRPeasy is an Estonian limited liability company (reg. no. 12617332) providing a strictly business-to-business service. The terms are governed by the law of the defending party's country, either party can cancel on 30 days notice, and the agreement is billed in 30-day cycles.
  • Currency and tax. The terms state that dollar prices are in US dollars and that all fees are exclusive of value-added tax, sales tax and other public burdens, with the customer responsible for them. UK buyers should confirm the invoicing currency, the VAT treatment that applies to their purchase, and who carries the exchange-rate cost with MRPeasy and their accountant.
  • No refunds and annual prepayment risk. MRPeasy publishes a no-refund policy: payments for a begun period are not returned, and annual prepayment is not refunded if you stop during the year. Get data and edition decisions right before committing to annual billing for the discount.
  • Data protection posture. The published Data Processing Addendum covers processing on the customer's behalf, states that personal data is processed within the European Economic Area, requires written consent before transfers outside it, and lists a dedicated data protection officer contact. The customer remains the GDPR controller for its own data.
  • Support expectations from the UK. Support is provided only through the ticket system inside the software, with the vendor aiming to answer most issues within one business day but giving no guarantee. Confirm current support hours and channels for UK time zones directly, since response expectations matter more when production is stopped.
  • UK implementation help is available. The vendor's authorised consultant programme lists UK and Ireland partners — including EOC Consulting, Explic8, Smart Quality Services and Kounteq — and consultant engagements are contracted and paid directly with the client.
  • UK integration ecosystem. The Xero integration is published by both vendors and listed on the Xero UK app store, and Shopify, Amazon and Zapier cover common UK sales channels. Confirm current sync behaviour and plan availability for each integration before rollout.
  • UK customer references. MRPeasy's own site features UK customers and case studies, and trade press has reported the company passing 500 active UK clients. Treat customer counts, percentages and productivity claims as vendor-reported figures rather than independently verified results.

Buying guidance

Pricing and value considerations

MRPeasy prices per user per month with all core MRP functionality included in every edition. The published rates are Starter at $49, Professional at $69, Enterprise at $99 and Unlimited at $149 per user per month on monthly billing, with annual billing giving one month free. From the eleventh user, seats are sold as bundles of ten for a flat $79 per month on any edition, and Unlimited requires a minimum of two users.

The sticker price is only part of the total. Fees are quoted in US dollars and exclude VAT and other taxes, paid cycles are non-refundable, and optional help is priced separately: training at $150 per hour, Advanced Support plans from $199 per month billed quarterly (or $229 for a single month), and authorised consultants contracted directly. Edition choice also moves the bill — barcodes, approvals and backward scheduling start at Enterprise, and the current pricing page documents the API and webhooks under Unlimited.

1

What drives value

  • Core MRP in every edition — no module licences or mandatory implementation fees to reach a working system
  • Bulk user bundles from the eleventh user onward, which soften the cost of adding shop-floor seats
  • Annual billing at one month free for teams confident in their edition and user count
  • Documented Xero and Shopify integrations that remove double entry between operations, sales and finance
  • Self-service implementation with free templates, manuals and demo videos when the team has the capacity to own it
2

What drives cost

  • Seats for everyone who reports progress, stores goods or raises orders — the per-user model punishes broad shop-floor adoption
  • Edition upgrades needed for quality control, serial numbers, subcontracting, barcoding or the API
  • US dollar billing plus any bank or card conversion charge, on top of VAT or other taxes the customer must account for
  • Optional support: training hours, Advanced Support subscriptions or consultant fees during implementation
  • Annual prepayment that cannot be refunded if the rollout stalls or the business changes direction
3

Check before you buy

  • The real number of users, including shop-floor and warehouse staff, priced at your shortlisted edition with $79 bundles applied
  • Which edition each must-have feature sits on — quality control, serial numbers, subcontracting, barcoding, approvals and API access
  • Current prices, invoicing currency, VAT treatment and any annual-billing discount directly with MRPeasy
  • Your item, BOM, routing and document volumes against the published per-edition caps
  • How data can be exported if you leave, and what support response you can rely on during a production stoppage
  • Whether training, Advanced Support or a UK authorised consultant should be budgeted alongside the licence

Check current plans

See what MRPeasy offers today

Plans, allowances and features change. Confirm the current position directly with MRPeasy before you commit.

Check MRPeasy plans and pricing

Trade-offs

Important limitations of MRPeasy

  • The bill follows headcount, not output. Per-user pricing in dollars means the more people who touch the system, the higher the cost. A five-person management team looks cheap; a twenty-person factory floor with every operator reporting progress is a different calculation.
  • Support is a ticket queue with no commitment. The terms state support runs through the in-software ticket system only and make no guarantee about response times, while noting that the vendor aims to answer most issues within one business day. No phone line or UK-hours commitment is published.
  • Implementation is self-service by default. There is no mandatory onboarding fee, but that also means nobody arrives to clean your bills of materials. Training, Advanced Support and consultants are all extra, and a botched data load surfaces as a schedule nobody trusts.
  • Capability is gated by edition. Quality control, serial numbers and subcontracting start at Professional; barcoding, approvals, backward scheduling, multiple stocks and revision control at Enterprise; API and webhooks on the current pricing page at Unlimited. The cheapest plan is not the plan most growing manufacturers finish on.
  • Commercial terms favour the vendor. No refunds on any paid period, annual prepayment non-refundable, fees exclusive of tax, price changes on 30 days notice, and account deletion after sustained non-payment with no data restoration. Read the terms before prepaying.
  • It is not your finance system. The built-in accounting module covers basic ledgers and statements, but UK VAT returns, payroll, statutory accounts and detailed purchase-tax handling remain with your accountant and accounts package. Plan the hand-off rather than assuming MRPeasy handles it.
  • Fixed ceilings on lower editions. Active-record caps on stock keeping units, bills of materials, routings, workstations, customers and document lines mean growing businesses eventually upgrade or archive. The caps are published, so check them before buying rather than after.

Decision framework

Deciding on MRPeasy

Consider MRPeasy if

  • You manufacture or assemble something with real bills of materials, routings and lead times
  • Planning currently lives in spreadsheets and stock accuracy is routinely questioned
  • You already run Xero or QuickBooks Online and want operations and finance to reconcile without rekeying
  • Someone in the business has the capacity to own data preparation and implementation
  • You can accept US dollar billing, tax-exclusive pricing and a no-refund policy
  • Your shortlisted edition's features and record caps match what you actually need

Look elsewhere if

  • You need pound-sterling invoicing, UK-based partner support or a finance-led ERP as the system of record
  • Every shop-floor worker would need a login and the seat cost does not stack up
  • You require a guaranteed support response time during production hours
  • Your process depends on complex configurator, multi-site or quality requirements that sit above your budgeted edition
  • Nobody can commit to cleaning bills of materials and routings before go-live
  • You cannot accept cloud-only delivery with processing in the European Economic Area

Pros

  • Core MRP — bills of materials, routings, material requirements and finite-capacity scheduling — is included in every edition rather than sold as separate modules
  • Published per-user pricing with no contracts, no module pricing and no mandatory implementation or training fees
  • Self-service onboarding supported by CSV import templates, an implementation guide, demo videos and a 15 + 15 day trial with no credit card required
  • Documented integrations with Xero, QuickBooks Online, Shopify, WooCommerce, Amazon, Zapier and Microsoft Power BI suit the typical UK small manufacturer stack
  • Shop-floor reporting, lot traceability, serial numbers, quality control and barcoding are all part of the same system as the business grows into them
  • Vendor states ISO 27001 certification and publishes a Data Processing Addendum committing to processing personal data within the EEA

Cons

  • Priced per user in US dollars, so every operator who reports progress on the shop floor becomes a paid seat
  • No free plan and an explicit no-refund policy: money paid for a billing cycle is not returned, including on annual prepayment
  • Support runs through an in-software ticket system with no guaranteed response time, although the vendor aims to answer most issues within one business day
  • Implementation is self-service by default; training hours, Advanced Support and authorised consultants are all charged separately
  • Important capabilities are edition-gated — quality control, serial numbers and subcontracting from Professional; barcoding, approvals and backward scheduling from Enterprise; API and webhooks documented on Unlimited
  • Not a replacement for a proper finance system: the built-in accounting module is basic, and UK VAT returns, payroll and statutory reporting remain the job of your accountant and accounts package

Final verdict

Where MRPeasy makes sense

MRPeasy does the job its name promises. It takes the planning problem that small manufacturers outgrow — spreadsheets holding bills of materials, stock counts and a schedule that only one person understands — and replaces it with a system that explodes demand against real structure, shows shortages before they stop the line, and reports what actually happened on the shop floor. For a UK manufacturer in the 10 to 200 employee band already running Xero or Shopify, the integration story and the published pricing make it a credible shortlist entry rather than a speculative one.

The commercial model is where decisions are won or lost. Per-user pricing in US dollars rewards a small number of planning seats and penalises broad shop-floor adoption, while edition gating means the features a growing manufacturer eventually needs — quality control, serial numbers, barcoding, approvals and API access — sit above the entry price. Add self-service implementation, ticket-only support with no guaranteed response time, and a no-refund policy, and the real cost of the purchase becomes licence plus data preparation plus the discipline to keep bills of materials current.

Before buying, verify three things directly with MRPeasy: current prices, invoicing currency and the VAT treatment that applies to your purchase; which edition delivers every feature you have marked as essential, including API access and barcoding; and what support response you can rely on during a production stoppage. If those check out and someone in the business is willing to own the data, MRPeasy is one of the more proportionate routes from spreadsheet planning to real manufacturing control.

Next step

See MRPeasy for yourself

Review MRPeasy plans, features and current pricing on the official website.

Visit MRPeasy

Sources and verification

Sources behind this MRPeasy review

Last checked:

Official sources used to verify

  • Pricing structure: four editions at $49, $69, $99 and $149 per user per month, $79 ten-user bundles from the eleventh user, annual billing with one month free, and the published feature matrix per edition
  • Contract and billing conditions: US dollar pricing, 30-day billing cycles, fees exclusive of VAT and other taxes, no-refund policy, 30 days notice for termination and B2B-only eligibility
  • Product capabilities: MRP I and MRP II scheduling, bills of materials and routings, inventory and warehouse management, purchasing, shop-floor reporting, costing and reporting as listed in the vendor feature documentation
  • Support and implementation: in-software ticket system only with no guaranteed response time, free trial stated as 15 + 15 days with no credit card, training at $150 per hour, Advanced Support pricing and the authorised consultant programme
  • Security and data protection: vendor-stated ISO 27001 certification, security measures documentation, and Data Processing Addendum commitments to processing personal data within the EEA
  • Integrations: Xero, QuickBooks Online, Shopify, WooCommerce, BigCommerce, Amazon, Magento, Pipedrive, HubSpot, Salesforce, ShipStation, Microsoft Power BI, Zapier, file storage services, CSV and EDI via partners

External source links

Verification basis

Documentation-based review: built from the official sources listed above. UK Business Stack did not run a live MRPeasy trial or create a manufacturing order in a MRPeasy account for this review, so behaviour described here is vendor-documented rather than independently tested. Confirm current prices, currency, tax treatment, plan limits and feature availability directly with MRPeasy.

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Next pages to read after this review

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See where a production planning system sits alongside the accounting, document and operations tools a small business already runs.

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Xero review

The accounting layer MRPeasy is most often asked to connect with — read the UK small business view of Xero before deciding who owns the numbers.

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Shopify review

For product businesses selling online, this is the demand source MRPeasy consumes when orders turn into production work.

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Software migration plan

Plan the move of items, bills of materials, stock and open orders before implementation starts, so go-live is sequenced rather than improvised.

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Vendor comparison scorecard

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FAQ

Common questions

What is MRPeasy used for?

MRPeasy is used to plan and control small-scale manufacturing. It manages bills of materials and routings, calculates material requirements, raises manufacturing and purchase orders, schedules operations against workstations, tracks inventory and warehouse activity, reports progress from the shop floor, and calculates manufacturing cost. It is cloud software aimed at manufacturers and distributors rather than service businesses.

How much does MRPeasy cost?

MRPeasy publishes per user per month pricing in US dollars: Starter $49, Professional $69, Enterprise $99 and Unlimited $149, with Unlimited requiring a minimum of two users. From the eleventh user, additional seats are sold in bundles of ten for a flat $79 per month on any edition, and annual billing gives one month free. All fees exclude VAT and other taxes, and paid cycles are non-refundable, so confirm current prices and tax treatment directly with MRPeasy.

Is MRPeasy suitable for UK small manufacturers?

It is aimed squarely at them. The vendor's terms describe MRPeasy as self-service production planning software for manufacturers and distributors of 10 to 200 employees, it integrates with Xero and Shopify, its Data Processing Addendum commits to processing personal data within the European Economic Area, and its authorised consultant programme lists UK and Ireland partners. UK buyers should confirm invoicing currency, VAT treatment and current UK support hours, since pricing is published in US dollars.

Does MRPeasy have a free plan?

No. There is no permanent free tier, but the vendor advertises a free trial of 15 + 15 days with no credit card required and no obligation, giving access to the full feature set and reloadable demo datasets. After that, billing runs in 30-day cycles and the published policy is that payments already made are not refunded.

What integrations does MRPeasy offer?

The vendor documents integrations with Xero, QuickBooks Online, Shopify, WooCommerce, BigCommerce, Amazon, Magento, Pipedrive, HubSpot, Salesforce, ShipStation, Ware2Go, Microsoft Power BI and Zapier, plus Google Drive, Microsoft OneDrive and Dropbox for files, CSV import and export throughout, and EDI through integration partners. The current pricing page documents API access and webhooks under the Unlimited plan, so confirm edition requirements for any custom automation before budgeting.

How long does MRPeasy implementation take?

Implementation is self-service: the vendor provides CSV import templates, an implementation guide, a user manual and more than 60 demo and training videos, and states that most customers migrating from another system import the bulk of their data within a few days. Real-world timelines depend on data quality — cleaning items, bills of materials, routings and stock counts is usually the long pole. Vendor case material describes both a fortnight-scale self-implementation and longer projects, and authorised consultants are available at the client's expense if you want help.

Does MRPeasy replace Xero or Sage?

No. MRPeasy includes a basic accounting module — general ledger, balance sheet, profit and loss and cash flow forecast — but it is designed to work alongside your accounts package rather than replace it. Documented integrations with Xero and QuickBooks Online push invoicing and financial data to the system where UK businesses keep their books, VAT returns, payroll and statutory reporting.

Which MRPeasy plan do I need?

Starter covers production planning, bills of materials, drag-and-drop rescheduling, lot traceability, warehouse management, CRM and standard accounting. Professional adds quality control, serial numbers, subcontracting, the product configurator and a B2B portal. Enterprise adds barcoding, approvals, backward scheduling, a master production schedule, multiple stocks and sites, revision control and two-factor authentication. Unlimited removes the published record caps and documents API and webhooks. Map your must-have features to an edition before comparing prices.

How does MRPeasy support its customers?

Support is provided through the ticket system inside the software, which is free for paid accounts, alongside an AI chatbot, a user manual, implementation guidelines, an FAQ and demo videos. The terms state the vendor aims to answer most support issues within one business day but makes no guarantee about when support is provided. Paid options include training at $150 per hour, Advanced Support plans from $199 per month, and authorised consultants who contract directly with the client.

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